MXP Property Management System
MXP Accounting
Integrated Financial Control for Cruise Operations MXP PMS Accounting unifies all financial processes onboard - from guest folios and crew accounts to credit card settlements and foreign exchange. Fully integrated with MXP POS, HR, and Supply Chain modules, it delivers real-time transparency, automation, and compliance across the entire fleet. The result: faster workflows, accurate data, and confident financial management at every level.
Why MXP PMS Accounting?
In the cruise industry, financial accuracy and compliance are essential for smooth operations and guest trust.
MXP PMS Accounting ensures reliability by:
- Centralizing all financial data – guests, employees, and company accounts in one system.
- Automating key processes – batch jobs, settlements, and reconciliations to minimize manual effort.
- Supporting global compliance – VAT and SAF-T ready for Europe, Asia, and America.
Top Features
Unified onboard accounting delivers real-time control, faster workflows, and seamless financial coordination across ship and shore.
Comprehensive Account Management
Manage guest, crew, group, and company accounts with full audit trail and flexible credit limits
Cashbook Integration
Complete cash control with automatic balance calculation, multi-currency support, and transaction logging
Foreign Exchange Handling
Manage “buy” and “sell” transactions with configurable rates, commissions, and automatic postings
Credit Card Processing
Token-based pre-authorization and settlement, supporting multiple PSPs (Papagena, Fexco, PXP, Computop, Monetplus/Shift4, Wallee)
Real-Time Payment Processing
Secure online authorization and instant settlements, including pre-cruise check-in and onboard purchases
Wizard-Based End-of-Cruise Workflow
Automated guest invoice generation and batch email dispatch
Automated Balancing Jobs
Batch processes for refunds, shipboard credits, and cross-brand reconciliation
Financial Exports & Integrations
Direct interfaces to ERP systems such as SAP, Oracle, and Workday
VAT & SAF-T Compliance
Full regional support for Hungary, Italy, Norway, Japan, Portugal, and Colombia (via Data Hub)
Your Benefits
Financial control, automation, and full transparency across every ship and every voyage.
Transparency at every level
Instant overview of onboard cash, credits, and liabilities
Operational efficiency
Batch jobs, automation, and integrations reduce manual workload
Global compliance
VAT and SAF-T regulations
Faster settlement
Guests and crew accounts automatically reconciled, onboard or pre-cruise
Sabine Geyer
Product Lead - Director Guest Applications at MXP
“MXP Accounting takes onboard finance to a new level of automation and control.
Real-time data, integrated payment processing, and global compliance make financial management effortless - from the smallest cashbook entry to multi-brand ERP exports.”
Ready to take your PMS Accounting Software to the Next Level?
Fully integrated with the MXP Enterprise Platform for seamless financial and operational workflows across ship and shore.
Frequently Asked Questions (FAQs)
The system is built with intuitive dashboards and role-based views. Training typically takes a few hours, and we provide:
- Interactive onboarding sessions
- Step-by-step guides
- 24/7 customer support
The PMS maps its onboard department codes, cost centre types, transactions to the corporate chart of accounts/GL codes.
- Typical transaction types include:
Cash receipts (pay-ins) from guest payments (if cash accepted), retail outlets, bars, or other onboard services. - Cash disbursements (pay‐outs) such as petty cash, vendor payments, departmental cash withdrawals, float top-ups
There is no limit to the number of currencies supported by the Cashbook. As long as the currency itself is active and a Foreign Exchange rate is configured.
The system must allow the ships (or shore office) to define and maintain exchange rates for all supported currencies.
If a guest pays in a foreign currency, the PMS FX module will convert the payment into the ship’s functional currency (or the folio’s currency) and post the correct amount, possibly generating receipt in the currency given. (MXP doc: “Transactions can be posted directly to the guests/crew accounts. A receipt can be printed for completed transactions.”)
Typical workflow:
Card details are stored (tokenised ) The PMS links the card to the guest’s folio/account so that all onboard charges can be posted and later settled against the card.
Since the cruise ship environment handles guest card data and processes payments, strong security controls are required.
VAT may apply on many types of onboard transactions, depending on the ship’s flag state, port of call, or the cruise line’s policy.
The SAF-T module helps ensure transparency of transactions (guest retail, F&B, excursions) and supports the ship/shore finance team with audit-ready data.